Supplier & Subcontractor Application

Depending on your answers to some of the questions being asked, there may be additional questions to answer. For a full outline of the questions and their dependency, we have put together a PDF guide so you can be better prepared. Download PDF.

If you encounter any issues, please click here to send an email.

Sub-Contractor / Supply Chain Assessment Questionnaire

Person completing this form

Please add your personal details in the fields below, so that we know who to contact with any queries that we might have.

First Name

Last Name

Job Title

Phone/Mobile

Postal Address

Bank & Financial Details

Bank Account Name

Bank Account Number

Bank Account Sort Code

Bank Account Address

Do you accept Card Payments?

Please explain your terms

Are you applying as a 'Labour Only' contractor, or as a 'Sub-Contractor Company/Supply Chain Company'?

Personal details

Section description goes here

Labour Only Competency Questionnaire

Please complete your details below:

Date of Birth

Age

Marital Status

Position/Trade

National Insurance Number

CIS (Tax Card) Details

Next of Kin Details

First Name

Last Name

Next of Kin Relationship

Postal Address

Phone/Mobile

Skills, Training & Certificates

Section description goes here

Driving Licence Status

Do you have a driving license?

Driving licence number

Which vehicles does your licence cover?

Car

LGV

HGV

Do you have any points or Bans

Please explain

CSCS or Equivalent Cards

Do you hold a CSCS card?

Type/Colour of Card

Card Number

Card Expiry Date

Do you hold an equivalent card?

Type of card held?

Card Number

Card Expiry Date

Training

Are you already trained on any of the following items? Tick the boxes and upload any relevant certificates.

Training

Training Certificate Upload

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Health & Safety

Section description goes here

Personal Health

Have you had, or do you suffer from any on the following?:

Health Conditions

Personal Safety

Are you Appointed Person trained or First Aid trained? If yes, when does it expire?

Yes

Date of expiry

Have you personally been involved in or had any reportable accidents in the last three years?

Please explain

Have you ever personally been prosecuted or served a formal notice by the HSE?

Please explain

Are all of your tools fit for purpose and fully maintained on a regular basis?

Are all of your vehicles fit for purposes, insured and fully maintained on a regular basis?

Do you have your own PPE? If so, please let us know what items you have

Company Details

You should appreciate that this is a common questionnaire for all industries, and some questions may not therefore be applicable to your particular operation. Only relevant questions should be answered and those which are not applicable should be indicated “N/A”.

ASSESSMENT QUESTIONNAIRE FOR CONTRACTORS:

Please complete your COMPANY DETAILS below

The Trading name of your company *(This will be the name on the certificate)

Type of work your company undertakes

Your company contact details

Address Line 1

Address Line 2

Town

County

Postcode

Country

Telephone No

Mobile No

Your company Email address

Numbers of persons working with your company

Directly Employed

Subcontracted Staff

Your company membership to trade organisations. Please upload copies of membership.

Certificate Upload

Drag your files into this box (5MB Max - Total)

Company Registration Number

VAT Registration Number

Are you registered with the CIS Scheme?

Gross

UTR Number

Financial Details

Turnover for the last three years

Most Recent

Two Years Ago

Three Years Ago

SSIP Accreditation

Has your company been accredited by an SSIP approved company within the last twelve months?

Please provide copies of your SSIP certification and insurances.

Upload Certification & Insurances

Qs 1. Health & Safety Policy Statement

Provide a copy of the H&S Policy Statement signed by a senior person within the organisation

H&S Policy Statement

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Please select

The organisation has less than 5 employees (No H&S Policy Statement Available)

Details of who signed the statement of intent are shown below along with a copy of that statement for assessment

Other - Please explain in the box below

You have selected 'Other' - Please use this field to explain more.

Upload your H&S Policy Statement

Choose File

Person Signing H&S Policy Statement

First name of person signing H&S Policy Statement

Last Name

Position within the organisation

Qs 2. H&S Policy Document

Provide a full copy of the most recent, up-to-date H&S document used by your organisation.

H&S Policy Document

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Please select

The organisation has less than 5 employees (No H&S Policy Statement Available)

The full H&S policy document is being provided for assessment

Other - Please explain in the box below

Upload your H&S Policy Document

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 3a. Method Statements

Provide a full copy of the most recent, up-to-date H&S document used by your organisation.

Method Statements

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Method Statements Selection

A copy of a recent site pack containing the required information used by this organisation is being provided for assessment

A recent worked example of the Method Statements used by the organisation is being provided for assessment

Other - Please explain in the box below

Upload your Method Statements or Site Pack

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 3b. Risk Assessments

Provide a set of recent worked example Risk Assessments produced by your organisation (Do not send blank or generic documents)

Risk Assessments

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Risk Assessments Selection

A copy of a recent site pack containing the required information used by this organisation is being provided for assessment

A recent worked example of the Risk Assessments used by the organisation is being provided for assessment

Other - Please explain in the box below

Upload your Risk Assessments or Site Pack

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 3c. COSHH Assessments

Provide a set of recent worked example COSHH Assessments produced by your organisation (Do not send blank or generic documents. Do not send MSDS instead of COSHH Assessments)

COSHH Assessments

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

COSHH Assessment

A copy of a recent site pack containing the required information used by this organisation is being provided for assessment

A recent worked example COSHH Assessments used by the organisation is being provided for assessment

Other - Please explain in the box below

Upload your COSHH Assessments or Site Pack

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 4. Senior Management

Provide proof of H&S training undertaken by Senior Management. Details of the senior persons within the organisation responsible for health and safety are to be entered into the boxes below.

Senior Management

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Provide proof of H&S Training undertaken by Senior Management.

First Name

Last Name

Position within the company

Number of years experience

Years

The senior person's H&S Training qualifications/situation is shown below

No H&S training certification or proof of H&S training

Receives H&S advice from the competent person/consultancy

Proof of CSCS cards/certificates is being provided

Proof of trade training certificates is being provided

H&S Training Plan is being provided for assessment

Site Manager Safety Training Scheme (SMTS) certificates are being provided

Site Supervisors Safety Training Scheme (SMTS) certificates are being provided

NEBOSH/IOSH H&S certificates are being provided

Other H&S certificates is being provided

H&S Training Matrix is being provided for assessment

Other

Upload your files here

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 5. Supervisory Management

Provide proof of H&S training undertaken by Supervisory Management. Details of the supervisors within the organisation responsible for health and safety tasks are to be entered into the boxes below.

Supervisory Management

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Supervisor #1

First Name

Last Name

Position within the organisation

Number of years experience

Years

The first supervisor's H&S Training qualifications/situation is:

No H&S training certification or proof of H&S training

Receives H&S advice from the competent person/consultancy

Proof of CSCS cards/certificates is being provided

Proof of trade training certificates is being provided

H&S Training Plan is being provided for assessment

Site Manager Safety Training Scheme (SMTS) certificates are being provided

Site Supervisors Safety Training Scheme (SMTS) certificates are being provided

NEBOSH/IOSH H&S certificates are being provided

Other H&S certificates are being provided

H&S Training Matrix is being provided for assessment

Other

Upload your files here

Choose File

You have selected 'Other' - Please use this field to explain more.

Supervisor #2

First Name

Last Name

Position within the organisation

Number of years experience

Years

The second supervisor's H&S Training qualifications/situation is:

No H&S training certification or proof of H&S training

Receives H&S advice from the competent person/consultancy

Proof of CSCS cards/certificates is being provided

Proof of trade training certificates is being provided

H&S Training Plan is being provided for assessment

Site Manager Safety Training Scheme (SMTS) certificates are being provided

Site Supervisors Safety Training Scheme (SMTS) certificates are being provided

NEBOSH/IOSH H&S certificates are being provided

Other H&S certificates are being provided

H&S Training Matrix is being provided for assessment

Other

Upload your files here

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 6. Staff/Sub Contractors

Provide proof of H&S Training undertaken by Staff & Sub Contractors. Details of the H&S training the organisation delivers or expects staff and subcontractors are to be entered in the boxes below.

Staff/Sub Contractors

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

The staff/subcontractors H&S Training qualifications/situation is:

Proof of CSCS cards/certificates is being provided

Proof of equivalent CSCS type cards is being provided

Proof of CITB specific training is being provided

Proof of NVQ trade training is being provided

H&S Training Plan is being provided for assessment

Proof of specialist training is being provided

Proof of other H&S qualifications/certificate is being provided

H&S Training Matrix is being provided for assessment

Other

Upload your files here

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 7. HSE Enforcement

Provide information regarding recent HSE enforcement action taken against your organisation in the last 5 years and proof of remedial actions taken by your organisation to resolve the issues.

HSE Enforcement

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Please list any HSE Enforcements where applicable and upload any relevant evidence.

The organisation has received NO enforcement action against it

Proof of previous prosecutions (information on previous prosecutions is being provided for assessment)

Proof of previous prohibition orders (information on previous prohibition orders is being provided for assessment)

Proof of previous improvement orders (information on previous improvement orders is being provided for assessment)

Proof of remedial action to resolve issues

Other

Upload your files here

Choose File

You have selected 'Other' - Please use this field to explain more.

Qs 8. RIDDOR Actions

Provide information regarding recent RIDDOR action taken by your organisation to resolve the issues.

RIDDOR Actions

Place a check in any/all relevant box(es) above and send supporting evidence using the upload facility where applicable.

Please list any RIDDOR Actions where applicable and upload any relevant evidence.

The organisation has sent NO RIDDOR reports to the HSE

Proof of RIDDOR reports (information on our previous RIDDOR reports is being provided for assessment)

Proof of Accident Statistics (information on our Accident Statistics is being provided for assessment)

Proof of Accident Procedures (information on our Accident Procedure is being provided for assessment)

Remedial Action to resolve issues (information on our Remedial Actions is being provided for assessment)

Other

Upload your files here

Choose Files

You have selected 'Other' - Please use this field to explain more.

Qs 9. Consultation & Communication

Provide proof of how your organisation communicates H&S management information to staff and others.

Consultation & Communication

Provide Proof of how your organisation communicates H&S management information to staff and others.

Please list any Consultation & Communication actions where applicable and upload any relevant evidence.

We are a small company and all communications is verbal (not recorded)

Proof of minutes from safety committee is being provided

Proof of minutes from site safety meetings is being provided

Proof of toolbox registers is being provided

Proof of Safety Alerts and/or memos is being provided

Other

You have selected 'Other' - Please use this field to explain more.

Upload your files here

Choose Files

Qs 10A. Internal H&S Competent Advice

Provide proof of H&S Training undertaken by the internal H&S competent person.

Internal H&S Competent Advice

Provide Proof of H&S training undertaken by the internal H&S competent person.

The Competent Person is:

First Name

Last Name

Position within the company

Number of years experience

Years

How do you keep up to date with H&S legislation and updates?

Do you use any of the following for keeping up-to-date with HSE?

HSE Website

Trade Associations

Client Briefings

Trade Magazines

The competent person's H&S Training qualification/situation is:

No H&S training certification or proof of H&S training

Receives H&S advice from EXTERNAL competent person

Has a CSCS card or certificate

Is a member of IOSH or IIRSM or APS or BSC or other

Has passed Site Managers Safety Training Scheme (SMSTS)

Has passed Site Supervisors Safety Training Scheme (SSSTS)

Has passed a NEBOSH H&S Course

Has other H&S qualifications/certificates

Certificate Upload

Choose File

Qs 10B. External H&S Competent Advice

Provide proof of the contract between your organisation and the external competent advisors.

Check any relevant box(es) and submit any supporting evidence using the file upload.

This organisation DOES NOT use an external H&S company

Proof of H&S Qualifications and/or CV are being provided

Proof of H&S contract is being provided

Add Contact Details of our H&S Advisors

Other - Please explain

File Upload

Choose File

You have chosen 'Other'. Please explain.

Name of H&S Consultancy

H&S Consultant working with you is:

H&S Consultant telephone number

H&S Consultant contact email address

QS 11. Asbestos Awareness

Please provide proof of asbestos management within the company.

Is the work that you have previously undertaken on buildings built prior to 2000?

Please indicate level of asbestos training conducted:

Proof of a comprehensive Asbestos Policy

Choose File

Sample of the asbestos training to the level as indicated above, dated within the last 1 months

Choose File

Qs 12. Appropriate Insurances

Provide proof of the appropriate insurances held by your organisation.

Name of Insurance Company

Employer's Liability Expiry Date

Employer's Liability Sum Insured

Public Liability Expiry Date

Public Liability Sum Insured

Contractors All Risk (PRINCIPAL CONTRACTORS ONLY) Expiry Date

Contractors All Risk Sum Insured

Qs 13. References

Please provide contact details of TWO references for whom your organisation has previously worked with.

Reference One

Name of Company

Contact Name (Reference One)

Position Within that organisation (Reference One)

Phone/Mobile (Reference One)

Reference Two

Name of Company

Contact Name (Reference Two)

Position Within that organisation (Reference Two)

Phone/Mobile (Reference Two)

Qs 14. Environmental & Sustainability

What environmental management systems do you have in place?

Can you provide evidence of waste reduction and recycling initiatives?

How do you minimise your carbon footprint?

Qs 15. Quality Assurance

What quality standards do you adhere to (e.g. ISO 9001)?

How do you handle defects or non-conforming products/services?

What processes are in place for continuous improvement?

Qs 16. Ethical & Social Responsibility

Do you have a modern slavery and human trafficking policy?

How do you ensure fair treatment of workers throughout your supply chain?

Are you signed-up to any ethical trading initiatives or charters?

How do you handle whistleblowing and grievance procedures?

Qs 17. Commercial & Contractual

What are your standard payment terms?

What warranties or guarantees do you offer?

How do you handle contract variations or disputes?

Can you provide clear pricing structures and breakdowns?

Qs 18. Supply chain resilience & risk management

How do you manage supply chain risks and disruptions?

What contingency or business continuity plans do you have?

How do you ensure traceability of materials and components?

What is your lead time, and how flexible are you with urgent or changing requirements?

Qs 19. Cyber Security

Do you have documented information security policies and procedures in place?

Who within your organisation is responsible for information security?

Are your security policies regularly reviewed and updated?

Do you maintain an up-to-date inventory of all information assets (including hardware and software)?

How do you protect data and devices when no longer in use or being disposed of?

What measures are in place to control removable media (e.g., USB drives)?

Do all employees and contractors undergo background checks before being given access to sensitive information?

How are staff trained and made aware of cyber security responsibilities?

How do you manage and remove access for leavers or role changes?

Do you have procedures to handle and respond to cyber security incidents?

How are cyber incidents reported, escalated, and investigated?

How do you ensure compliance with applicable data protection laws (e.g., GDPR, Data Protection Act 2018)?

Have you had any security breaches in the past three years? If so, how were they handled?

Qs 20. Building Safety Act & Building Regulations Compliance

Please confirm your understanding of the duties placed on contractors and subcontractors under the Building Safety Act 2022, particularly in relation to Higher-Risk Buildings.

Describe how you ensure your work complies with the Building Regulations, including Approved Documents relevant to your scope of works.

Explain how you contribute to maintaining the “golden thread” of building safety information (e.g. design information, product data, installation records).

Describe your process for identifying, recording, and reporting design changes, deviations, or non-compliances during works.

How do you ensure that only compliant and correctly specified construction products are selected and installed?

Please confirm how you cooperate with the Principal Contractor and Principal Designer to fulfil dutyholder requirements under the Building Regulations.

Qs 21 Fire Prevention and Fire Safety Competence

Describe how fire risks associated with your works are identified, assessed, and controlled.

What procedures do you have in place to prevent fire during construction activities (e.g. hot works, temporary electrics, combustible materials)?

Explain how your workforce is trained to recognise fire-stopping requirements and the importance of correct installation.

How do you ensure that fire safety critical elements (e.g. fire doors, compartmentation, penetrations) are installed in accordance with manufacturer instructions and approved designs?

Describe your process for reporting fire safety defects, poor workmanship, or damaged fire protection measures.

What arrangements are in place for cooperation with site fire strategies, emergency plans, and fire risk assessments?

Declaration of truth & understanding

To the best of my knowledge and understanding the information supplied by me on this form is both true and accurate. I fully understand my responsibilities and my legal duties regarding Health & Safety and will endeavour to abide by the organisation's H&S Policy and all site rules as governed by the Principal Contractor/Site Manager.